User license allocations report: Difference between revisions

Revision as of 12:10, 20 August 2025

Need a broader overview of license allocation trends? Check the License allocation report if you can't find what you're looking for here.

The user license allocations report returns information relating to all company users who have been allocated licenses.

Go to the IOMAD dashboard.
Choose the company you'd like to edit from the Select a company dropdown (or use the company selector at the top right of the page).
Click on the Reports tab.
Select User license allocations report.

Views and filters

Select the license that you're interested in from the dropdown menu. The report returns results for all courses by default, or you can select a single course from the menu. Users can be filtered by department, first or last initial, or matched on a search string using the User search fields.

Fields

First/Last name: Full name of the user.
Department: The department that the user is assigned to (or the top level, if departments aren't in use).
Email address: Email address of the user.
License identifier: The name of the license allocated to the user - see License management.
Course: The course consumed by the user via that license.
License allocated: Is the license currently allocated to the user (Yes) or is it a past license (No)?
Date allocated: The date that the license was assigned to the user.
Date unallocated: If the license is a reusable license type: The date that the license was cleared from the user's account.
Number of allocations: If the license is a reusable license type: The total number of times that this user has been allocated the license.
Number of unallocations: If the license is a reusable license type: The total number of times that this license has been cleared from the user's account.

@@ Line 10: / Line 10: @@
 # Choose the company you'd like to edit from the '''Select a company''' dropdown (or use the company selector at the top right of the page).
 # Click on the '''Reports''' tab.
-# Select '''License allocation report'''.
+# Select '''User license allocations report'''.
 ==Views and filters==
+Select the license that you're interested in from the dropdown menu. The report returns results for '''all courses by default''', or you can select a single course from the menu. Users can be filtered by department, first or last initial, or matched on a search string using the '''User search fields'''.
+==Fields==
+; First/Last name : Full name of the user.
+; Department : The department that the user is assigned to (or the top level, if departments aren't in use).
+; Email address : Email address of the user.
+; License identifier : The name of the license allocated to the user - see [[License management]].
+; Course : The course consumed by the user via that license.
+; License allocated : Is the license currently allocated to the user (Yes) or is it a past license (No)?
+; Date allocated : The date that the license was assigned to the user.
+; Date unallocated : ''If the license is a reusable license type:'' The date that the license was cleared from the user's account.
+; Number of allocations : ''If the license is a reusable license type:'' The total number of times that this user has been allocated the license.
+; Number of unallocations : ''If the license is a reusable license type:'' The total number of times that this license has been cleared from the user's account.
 [[Category:Reports]]